Office Manager (Bilingual Spanish/English) - Lab4U

What You’ll Be Doing:

  - Manage and prioritize the CEO's calendar, ensuring all meetings, events, and appointments are well-organized and on track.

  - Coordinate public engagements, including speaking events, media interviews, and conferences, ensuring the CEO is always prepared and briefed.

    - Provide sales support, tracking client relationships, assisting with proposal preparation, and managing communications with key accounts.

  - Oversee and update client data for smooth follow-ups and timely actions.

    - Oversee the day-to-day operations of the office, ensuring it runs smoothly, maintaining an organized work environment, and handling office supplies.

  - Manage office correspondence, including emails, phone calls, and other administrative tasks.

    - Coordinate travel arrangements, meetings, and events, ensuring everything runs seamlessly.

  - Assist in the execution of key projects.

What We’re Looking For:

-  Fluent in both Spanish and English (written and spoken) as this role involves communication with international stakeholders.

- Organization & Detail-Oriented: You will be managing a variety of functions and ensuring smooth operations, so exceptional organizational skills and attention to detail are essential.

- Proactive & Multi-Tasking Ability: A self-starter who can think ahead, stay on top of multiple priorities, and work effectively under pressure.

- Strong Communication Skills: Comfortable interacting with internal teams, external stakeholders, clients, and partners in person and virtually.

- Team Player: Ability to work collaboratively with a diverse team in a fast-paced environment.

Why You’ll Love This Role:

• Direct Access to Leadership: Collaborate with the CEO and senior executives, gaining hands-on experience across all areas of business operations.

• Learning Opportunities: Dive into the inner workings of a fast-growing company, exploring functions like sales, operations, and executive decision-making.

• Diverse Responsibilities: Embrace new challenges daily, sharpen your skills, and take ownership of projects that accelerate your professional growth.

• Impactful Work: Play a pivotal role in shaping the future of the industry through meaningful and transformative initiatives.

• Collaborative Environment: Join an inclusive, high-energy team that values creativity, transparency, and innovation.

• Invaluable Networking: Build strong relationships within the company and with external partners and clients, expanding your professional network.